How to Automatically Purge Deleted Messages in Outlook

-

This article describes how to automatically purge deleted messages in Outlook. The instructions in this article apply to Outlook 2019, Outlook 2016, Outlook 2013, and Outlook for Microsoft 365.

Automatically Purge Deleted Messages in Outlook

How to automatically delete messages in Outlook Deleted Items folder:

  1. Open Outlook and choose the Deleted Items folder.


  2. Go to the Folder tab and choose AutoArchive Settings.


  3. Select Archive this folder using these settings in the Deleted Items Properties dialog box.


  4. Change the Clean out items older than setting to increase or decrease the amount of time before deleted items are deleted.

    Tip:     Take the time to recover accidentally deleted messages. Set a deletion delay of a few days, a week, or a month, depending on how long you want to keep deleted messages in the Deleted Items folder.

  5. Select Permanently delete old items.


  6. Select OK to complete the process and save the settings.

  7. The messages you deleted will be moved to the Deleted Items folder and marked for deletion. After the set time interval, the messages are automatically deleted.

Note: Outlook doesn't automatically delete messages when you're working offline. Messages are deleted when you open Outlook while working online.

Purge Deleted Messages Manually

Use the manual approach if you don't want to automatically delete messages:

  1. Right-click on the Deleted Items folder.


  2. Choose Empty Folder.


  3. In the confirmation dialog, choose Yes.

  4. All items will be deleted in the Deleted Items folder immediately.

Comments

Post a Comment

Popular posts from this blog

What is POP - Post Office Protocol ?

-
Image
POP is a type of computer networking & Internet standard protocol that extracts and retrieves email from a remote mail server for access by the host machine. POP has been updated twice since its origin in 1984 as Post Office Protocol1. Pop2 was released in 1985. POP3 was released in 1988 and included new authentication mechanism & other actions. The most recent version is POP 3, and is supported by virtually all email clients and servers. POP uses the TCP/IP protocol stack for network connection & works with SMTP for end-to-end email communication, where POP pulls messages & SMTP pushes them to the server.  How Does POP Works? POP works by downloading your emails from your provider's mail server, and then marking them for deletion there. This means you can only ever read those email messages in that email client, and on that computer. You won't be able to access any previously downloaded emails from any other device, with any other email client, or through webma...
Read more

What is a Server?

-
Image
A server is a network computer, computer program or device that processes requests and deliver data to another computer over the Internet or a local network. It is a web server, in which web pages can be accessed through a client such as a web browser over the Internet. There are many types of servers, including local servers such as file servers that store data within an intranet network. For example – Network servers (which manage network traffic) & file servers (which store and retrieve files for clients). What is the Use of a Server in a Computer Network ? The server is the software that performs a specific task. However, the powerful hardware that supports this software is also known as a server. It can do anything a standard desktop computer can do and then do it. By contrast, computers can run server processes, but they do so much less productively. Most computer networks support one or more servers that perform specialized tasks. In terms of clients, in general, ...
Read more

What are the Outlook.com POP Server Settings?

-
Image
If you want to add an Outlook.com account to another email program that supports POP then you will need the Outlook.com POP3 server settings. You can download messages from your Outlook.com account to your selected email program or device by POP. Note - Here these given instructions apply to Outlook.com & Outlook Online.  How to Enable POP Access in Outlook.com ?  By default Outlook.com disables POP access for so the first step is that you have to enable it.  These are the following steps: Sign in your Outlook.com account. Go for Settings . Click on View All Outlook Settings . Choose Email > Sync Email. Scroll down to POP & IMAP section. Select Yes in Pop options . If you don’t want to using Outlook.com to permanently delete the emails then select Let apps and devices delete messages from Outlook. Click Save . Now close the Setting window. What are the Settings of POP Server for Outlook.com ? Here are the settings of POP server for downloading new incoming m...
Read more