How to Save an Outlook Email as a PDF

This article explains how to save an Outlook email as a PDF. The instructions apply to Outlook 2019, 2016, 2010, and 2007.

Convert Email to PDF With Outlook 2010 or Later

Follow these steps if you have Outlook 2010 installed.

1. In Outlook, open the message you want to convert to PDF.
   
   
2. Click the File tab and select Print.
   
   
3. Under Printer, click the dropdown menu and select Microsoft Print to PDF.
   
   
   
   
   
4. Click Print.
   
   
   
   
   
   
   
5. In the Save Print Output As dialog box, navigate to the folder where you want to save the PDF file.
6. If you want to change the file name, do so in the File Name field, and then click Save.
   
   
   
   
   
7. The file will be saved in the folder of your choice.

Previous Versions of Outlook

For versions of Outlook earlier than 2010, you must save the email message as an HTML file and then convert it to a PDF. That is how:

1. In Outlook, open the message you want to convert.
   
   
2. Click the File tab and select Save As.
   
   
3. In the Save As dialog box, navigate to the folder where you want to save the file.
   
   
4. If you want to change the file name, do so in the File Name field.
   
   
5. Click the Save as Type dropdown menu and select HTML. Click "Save".
   
   
6. Now open Word. Click the File tab and select Open. Select your saved HTML file.
   
   
7. Click the File tab and select Save As.
   
   
8. Browse to the location where you want to save the file. In the Save As dialog box, click the Save As Type drop-down menu and select PDF.
   
   
9. Click Save.
   
   
10. The PDF file will be saved in the selected folder.

Convert Email to PDF With Office 2007

If you are using Outlook 2007, there is no easy way to directly convert an email message to a PDF file. However, you can transfer the information to a PDF with a few extra steps:

1. In Outlook, open the message you want to save.
   
   
2. Place the cursor in the message and press Ctrl+A on your keyboard to select all the message text.
   
   
3. Press Ctrl+C to copy the text.
   
   
4. Open a blank Word document.
   
   
5. Press Ctrl+V to paste the text into the document.
   
   
6. Press the Microsoft Office Button and click Save.
   
   Note: This process does not include the message header. If you want to include this information, you can type it into the Word document manually, or click Respond > Forward, copy the monastery, and paste it into the document.
   
   
7. In the Word document, press the Microsoft Office Button, hover over Save As, and select PDF or XPS.
   
   
8. In the File Name field, enter a name for the document.
   
   
9. In the Save as Type list, select PDF.
   
   
10. Under Optimize For, select your preferred print quality.
    
    
11. Click Options to select additional settings, and then click OK.
    
    
12. Click Publish.
    
    
13. The PDF file will be saved in the selected folder.

Convert Email to PDF on a Mac

Follow these steps if you're using Outlook on a Mac:

1. In Outlook, open the message you want to convert to PDF.
   
   
2. Click File on the menu bar and select Print from the dropdown menu.
   
   
3. Click the PDF dropdown menu and select Save as PDF.
   
   
4. Enter a name for the PDF file.
   
   
5. Click the arrow next to the Save As field and navigate to the folder where you want to save the file.
   
   
6. Click Save.
   
   
7. The PDF file will be saved in the selected folder.